COUNTY COMMISSIONER, PRECINCT 4 – PAID COMMUNITY OUTREACH INTERN

Minimum Qualifications

* Bilingual in Spanish/ English highly preferred*

Minimum Qualifications
Current enrollment in an accredited junior college or four-year university pursuing an Associate’s or Bachelor’s degree in Public Administration, Political Science, Business Administration, Journalism, Criminal Justice or closely related field. This internship is meant for undergraduate sophomores, juniors or seniors.

The ideal candidate should have a strong work ethic and be comfortable working as part of our team. Candidates should have excellent organization and communication skills, a working knowledge of modern office equipment, have the ability to multi-task in a high-pressure environment, and help with constituent outreach and communication.

Typical Duties
Typical Duties
Conducts special studies, research, and projects at the request of the department;

Establishes and maintains program and project files;

Receives and resolves or refers citizen complaints to the proper authority;

Screens incoming calls and visitors to determine necessity for call or visits;

Screens routine correspondence for the department;

Prepares correspondence and recurring reports;

Reads and reviews outgoing correspondence for procedural and grammatical accuracy plus conformance to general policy;

Takes and transcribes a variety of dictation and correspondence;

Types letters, statements, narrative and statistical reports, minutes, agendas, resolutions and awards;

Establishes and maintains working relationship with county officials, news media and the general public;

Arranges for conferences or meetings and provides participants with the topics to be discussed and background information;

Entrusted with confidential information which pertains to county matters under consideration and personnel involved;

May represent department at public and business functions to obtain information and promote goodwill;

Coordinates participation at meetings, boards, special events, speaking engagements, and participation on different County and community events and committees;

Makes travel arrangements, prepares itinerary and travel budget, completes expenses report and submits travel vouchers to the County Auditor;

Assists with maintaining department’s appointment calendar;

Keeps and maintains inventory of office equipment and supplies;

Keeps and maintains records of office payroll and time reports;

Brainstorm/offer ideas for social media projects/opportunities;

Create content for all major social media platforms to increase engagement with the community and enhance communication opportunities with Precinct #4;

Performs other duties as required by the department;

Travels within the county, using personal vehicle at personal expense;

May travel outside the county at county and personal expense;

This may be an unpaid internship and is only on a voluntary basis;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.

Other Important Duties*
Performs such other related duties as may be assigned.

Job Summary
Summary of Position
Sergio Coronado serves as County Commissioner for Precinct 4 on the El Paso County Commissioners Court. As Commissioner, he represents he represents Northeast and West El Paso County.

Commissioner Coronado is seeking highly motivated and responsible individuals to assist with the day-to-day operations in the Downtown office as part of our team. Interns will assist in a wide variety of administrative tasks and some policy work during the internship period.

Additional Information
Knowledge of: general office practice and business English, operating practices of county government. procedures and methods including computer keyboard operation; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications.

Skill/Ability to: quickly learn State laws relating to activities and operations of the department, deal effectively with the public and governmental officials, understand and carry out oral and written instructions precisely; maintain confidentiality of information; establish and maintain effective and cooperative working relationships with those contacted in the course of work; read and interpret documents such as rules, and procedure manuals; speak effectively in English; May be required to be bilingual English/Spanish; type 35 w.p.m. depending on area assigned; Must pass a background check.
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance:

• Demonstrate regular and reliable attendance;
• Work well with others and participate fully in a team oriented environment;
• Interface with other employees and customers in a courteous and respectful manner;
• Maintain strict confidentiality;
• Project positive support of their department and all county organizations at all times; and,
• Maintain and enhance the County’s commitment to customer service excellence