Accounts Payable Manager

Position Description
Position Overview

Accounts Payable Manager will oversee and manage the day-to-day operations of the account’s payable division. They will ensure the efficient and accurate processing of invoices, vendor payments, and reconciliations while providing leadership and guidance to the accounts payable team.
Manages staff, establishes standards, trains, motivates, delegates, monitors, and evaluates performance to ensure targets and goals are met.

Job Duties/Responsibilities

• Understands compliance issues around accounts payable processes.
• Generate reports detailing accounts payable status.
• Conduct performance evaluations, set clear performance expectations, and identify opportunities for skill development.
• Oversee the accurate and timely processing of a high volume of invoices, ensuring adherence to the
• County policies and procedures.
• Establish and maintain strong relationships with vendors to resolve any invoice discrepancies and ensure prompt payments.
• Collaborate with cross-functional teams to address vendor inquiries and build productive relationships.
• Identify and investigate discrepancies, collaborating with other teams to resolve issues.
• Utilize strong analytical skills to analyze financial reports, offering insights to assist in decision-making and process improvement.
• Provide excellent customer service to Engineering department’s internal and external customers and serves as subject matter expert for accounts payable.
• Establish and maintain effective working relationships with employees, internal and external stakeholders.
• Responsible for creating and analyzing routine and ad hoc reports.
• Perform other duties and responsibilities as required or assigned.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements
Education

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.
  AND

Experience

• Minimum five (5) years of Accounts Payable work experience.
  Three (3) years of prior supervisory experience.

OR

Education

• High School diploma or an Associates in relevant field
  AND

Experience

• Minimum Seven (7) years of Accounts Payable work experience.

• Three (3) years of prior supervisory experience.

Knowledge, Skill & Abilities (KSAs):

• Experience in working with large volumes of data.
• Excellent knowledge of financial software and systems.
• Working knowledge of federal, state, and County rules and regulations in the subject area of public finance.
• Solid understanding of basic bookkeeping and accounts payable principles.
• Ability and willingness to abide by the County’s code of conduct, policies, and procedures.
  Strong management skills, Accounts Payable knowledge, and implementation of various systems to streamline processes.
• Solid base understanding of accounting principles and system, preferably in PeopleSoft.
• Must be a self-starter and committed to completing tasks timely.
• Hands-on experience with spreadsheets and experience working with OpenText.
• Ability to learn newly implemented software with proficiency and adapt to procedure changes with ease.
• Ability to effectively prioritize daily tasks and be able to work on multitasks within time constraints as required.
• Ability to exercise flexibility in accommodating shifting priorities, demands and schedules.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.

Preferences
Education

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.

Experience

• Preferences will be given to candidates with professional experience with the following:
• Budget and forecast preparation.
• Variance analysis
• Financial and Budget Analysis experience
• Forecasting expenditures
• Proficient Microsoft Office 365 Experience (Word, Excel, Outlook, PowerPoint, Visio)
• Adobe PDF
• Ability to operate basic office equipment.
• Knowledge of PeopleSoft ERP system
• Knowledge of eBuilder project management software
• Appear for scheduled work and regular, reliable, and punctual attendance.
• Establish and maintain cooperative, effective, and productive working relationship using tact, patience, and courtesy.

General Information

Position Type, and Typical Hours of Work:
Full-Time | Regular | 40 hours per week.
hybrid schedule: Three days in the office and two days working from home.
Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary:
Commensurate with experience, based on 26 pay periods.

Physical Demands and Environmental Exposure:
Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).

This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS:
Medical, vision, and dental insurance.
Wellness.
Professional development opportunity.
Flexible spending account.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.