Accounts Payable Specialist

Position Description
Position Overview
Accounts Payable Specialist is to support the department with timely resolution of the comprehensive accounts payable issues. This position reports to the Accounts Payable Supervisor.

Job Duties/Responsibilities

• Coordinates with other divisions within Harris County Engineering Department, Precincts, and local agencies
• Request new purchase orders, addendums, and replacements in PeopleSoft.
• Receive/Process invoices through eBuilder.
• Review and approve invoices in OpenText.
• Coordinate with vendors.
• Receive/Process requests from eBuilder and Tririga.
• Receive invoices in PeopleSoft.
• Monitor PO balances and allot payments to correct accounts.
• Enter Court approval dates for invoices.
• Process RFPs
• Conduct research, assembles and analyzes data.
• Meet deadlines.
• Performs other duties as assigned.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

Requirements
Education

• High School diploma or equivalent

Experience

• At least 2 years Accounts Payable experience

Knowledge, Skill & Abilities (KSAs):

• Office 365 Experience (Outlook, Word, Excel)
• Ability to operate basic office equipment.
• Adobe PDF
• Strong written and verbal skills to communicate effectively with the various governmental agencies and the public.
• Strong organizational skills in maintaining records and files.
• Analytical skills and attention to detail – review invoice coding/images
• Accuracy and efficiency – input data timely & accurately
• Ability to learn newly implemented software with proficiency and adapt to procedure changes with ease.
• Ability to effectively prioritize daily tasks and be able to work on multitasks within time constraints as required.
• A valid Texas driver’s license, a good driving record, and the ability to drive county vehicle.
• Appear for scheduled work and regular, reliable, and punctual attendance.
• Establish and maintain cooperative, effective, and productive working relationship using tact, patience, and courtesy.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.

Preferences
Education

• Some relevant college or courses

Experience

• Experience with Invoice OCR – Workflow Management Systems
• Experience with complex procure-to-pay solutions Systems.
• Experience developing and delivering training.

Knowledge, Skills, and Abilities (KSAs)

• Knowledge of PeopleSoft ERP system
• Proficient Microsoft Excel skills and good working knowledge of Microsoft Office Suites (Word,
• Outlook, PowerPoint, Visio)
• Ability to exercise flexibility in accommodating shifting priorities, demands and schedules.
• Working knowledge of Harris County government and procedures
• Knowledge of eBuilder project management software

General Information

Position Type, and Typical Hours of Work:
Full-Time | Regular | 40 hours per week.
hybrid schedule: Three days in the office and two days working from home.
Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary:
Commensurate with experience, based on 26 pay periods.

Physical Demands and Environmental Exposure:
Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).

This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs.

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS:
Medical, vision, and dental insurance.
Wellness.
Professional development opportunity.
Flexible spending account.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).

Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.