COUNTY AUDITOR’S DEPARTMENT – AUDIT GRANT ANALYST (GRANT FUNDED)

Minimum Qualifications

**The position is grant-funded until 12/31/2026 **

Minimum Experience and Education

Bachelor’s degree in business administration in Accounting, or closely related field from an accredited college or university and three (3) years of public sector related, grant management experience in an administrator ,financial, analytical, or consulting role in a large multi­ functional organization;

Or an equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates, Licenses and Other Requirements

Must have or obtain by date of hire a valid driver’s license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

In order to access into the County’s network and systems, a personal smart device is required by the hire start date.?

Typical Duties
Essential Duties

Reviews policies, procedures, and financial operations of all grants and various subrecipient local agencies to ensure compliance with grant awards, subrecipient contracts, plus federal or state grant guidelines in deterring theft, fraud and/or misuse of grant funds;
Sets up general ledger account and project ledger strings in the financial system;
Audits all revenues, expenditures, travel advances and budgets to be entered into the financial system to ensure they are budgeted, appropriately authorized and in compliance with County
policies, and statutory or grant requirements as well as established internal controls; Audits budgets and budget adjustments and posts them to the financial system ensuring budgets are allowable and consistent with policies established by the Commissioners Court , Texas Local Government Codes and grant award requirements; composes annual budgets grant accounts; Audits and monitors purchase requisitions, purchase orders and invoices tied to requisitions for grant accounts; analyze purchases made by County departments using grant accounts; audits vendor suspension and debarment prior to payments; maintain and update vendor
files for grant accounts; Audits on site grant inventories and conducts cash counts;
Audits payroll administration, reviews approval of timecards; tracks payroll expenses for reimbursement from granting agencies with allowable employees; audits and codes new employee
data, including employee benefit changes and enrollments; prepares insurance reconciliations, prepares and maintains grants staffing reports, audits and submits payroll reporting and codes
grants deposits; Audits and closes grants; reconciles accounts and balances; finalizes billings and reporting; Performs inter-departmental audits and assists with maintaining a system of internal
controls; gathers, organizes, and summarizes information for grants budgets and expenditures; monitors and verifies the status of budget and projects and ensures all parties are kept appraised on all matters and projects are completed on time; works on a wide variety
of financial, administrative, professional, management and community issues and problems of medium to high complexity;
Develops non-standard reports and statements, such as detailed cost and financial analysis, forecasts, trend analysis and projections; completes a variety of special accounting studies,
monitors revenue and expense accounts; analyzes and interprets financial data, trends, and performance measures, identifies problem areas; recommends actions to solve problems;
Prepares financial statements to include Annual Financial and Compliance Reports, and the management letters and related responses; develops various financial and budgetary
statements/reports and provide regular quarterly (monthly if warranted) reports to Commissioners Court, County Administrator, granting agencies, and/or the Public;
Assists with monitoring and ensuring compliance of policies & procedures, Local Government Codes, and Federal and State Laws;
Makes recommendations to improve the County Auditor’s office efficacy, efficiency, accuracy, internal controls, customer service and work environment; Establishes and maintains working relationships with County and external personnel; diplomatically interacts with department heads, elected officials, external auditors, agency
officials and others using considerable explanation and persuasion leading to decision, agreement or rejection on complex issues, problem-solving discussions regarding responsibilities, finance, workflow, or how to facilitate service; Evaluates performance measures and procedures, and master plans with both short and
long-term goals and objectives; provides quality service and work product as a part of the overall departmental and Countywide strategic direction;
Participates in evaluation and design of workflow, processes, various operations systems, etc. among departments and granting agencies;
Participates in the preparation of the County budget; which includes but is not limited to: meets with and compiles budget information from departments and granting agencies, makes current year recommendations, creates, modifies, and updates new
calculation scenarios, gathers and reviews performance measurement data, makes future year recommendations, resolves budget issues, reviews amended budgetary and/or staffing requests and ensures the correct budget is reflected and that all
supporting documentation is included;
Participates in the preparation of the Annual Comprehensive Financial Report (ACFR);
which involves but is not limited to: applies new guidelines, compiles, researches, and analyzes projects related to the departmental goals, objectives, measures, strategic plans, strategic maps, and mission statement, including policy issues, business methods,
service levels, analytic models, financial reports and organizational effectiveness;
Assists departments and provides work guidance regarding programmatic or financial reporting, or requests for funds inquiries, or other documentation required to be submitted, includes but is not limited to, solving issues through analysis, reviewing
requests, ensures policies are being explained and followed;
Creates and maintains positive working relationships with all levels of County and granting agency directors, managers and employees;
As directed, may act as a representative for executive management and serve as a liaison to other professional organizations and governmental entities;
Monitors issues and potential regulations locally and Countywide; As assigned may
perform project management responsibilities on an occasional basis for certain functions, units or programs; compiles and analyzes data, produces information and interprets results; Completes special projects as assigned, working on a wide variety of financial,
administrative, professional, management and community issues and problems of medium to high complexity;
Gathers information and articulates recommendations;
Handles highly confidential information;
Responds to correspondence, open records requests for information, financial surveys, questionnaires, etc. as assigned by manager or designee;
Identifies resource needs; formulates and develops needs assessment with appropriate management staff;
Provides information to potential consultants, contractors, developers, legal counsel and other external entities as warranted;
Prepares and completes required grant information, documents, drafts and amendments and enters information into software system and prepares correspondence for approval;
Develops standardized forms for the collection and distribution of department information and/or other documents;
Performs grant administration, prepares budget amendments, reviews and updates grant summaries and synopsis;
Investigates and makes recommendations for addressing grant compliance issues of medium to high complexity and/or sensitivity;
Provides guidance to County personnel regarding the grants management process and ensures compliance;
Meets with Auditor executive management to identify and resolve problems; Assists with monitoring and ensuring compliance of policies & procedures; Analyzes and processes department’s expenses;
Ensures accounting transactions have been posted accurately;
Creates and maintains division activity deadlines, schedules, rate sheets, and correspondence as necessary;
Performs subrecipient risk assessments which include the evaluation of policies and procedures and the adequacy of internal controls, review of annual financial reports, review of previous single audit findings and recommendations and the search for
federal and state suspension and debarment;
Reviews and analyzes data submitted from subrecipients to determine allowability to the Code of Federal Regulations, subrecipient contracts and other county policies and
procedures in order to authorize reimbursements;
Maintains contact with subrecipient personnel to request additional data that may include canceled checks, general ledger accounts, inventory reports, etc.;
Reviews, analyzes, verifies deposits, disbursements; ensures reconciliation of accounts to the subrecipient’s corresponding financial systems that may include bank accounts and records;
recommends adjustments for errors in accordance with accounting principles;
Analyzes data on a regular basis to assess programmatic compliance as written in contracts;
Reviews subrecipient’s contracts and payments to subcontractors;
Writes audit reports to include audit findings and recommendations;
Substitutes, if assigned, for coworkers during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;
Attends and participates in meetings, training and information sessions;
Stays abreast of new trends and innovations in the field including new accounting and audit techniques;
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees,
including safety related training and skills.

Other Important Duties*
Performs such other related duties as may be assigned.
Work extended hours and weekends as a key employee reporting to the County Auditor; Out of town travel for professional conferences and meetings; Performs delegated duties sufficient to maintain continuity or normal operation in the
work area; Maintains a safe and healthy workplace environment; and
As members of the County of El Paso Emergency Responses system, all El Paso County
employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the
direction of their supervisor.

Job Summary
Summary of Position
The Audit Grant Analyst, under general supervision, performs a variety of diverse
accounting functions requiring technical and analytical knowledge, the exercise of
independent judgement to perform difficult and complex accounting and auditing work.
Assists the senior level audit grant analysts to establish, audit, revise and maintain controls
on fiscal record-keeping functions of County grants to include auditing of payroll grant
transactions and the monitoring of subrecipients, expenditures and programmatic
compliance. This position must understand all accounting operations of the Auditor’s office
to include grants, budgeting, treasury, financial reporting, payroll, accounts payable, and
receivables.

Additional Information
Organizational Relationships
Reports to: Audit Grant Analyst Seniors
Directs: This is a non-supervisory position
Other: Has contact with other County departments and department heads, other personnel
within the County Auditor’s office, elected officials and their staff, other County employees, grant agencies, government agencies, County boards, vendors, bank personnel, County and District Attorney’s, Justices of the Peace, TXDOT, NMDOT,
Rio Grande Council of Governments, El Paso Water Utilities, Water Systems Operator, County committees, transit accounting personnel, Office of the CountyJudge, Juvenile Probation department, El Paso County Community Supervision & Corrections Department (EPC-CSCD), contracts, purchasing agents, law enforcement, senior citizens, community groups and the general public.

Other Requirements
Minimum Requirements: Knowledge, Skills, and Abilities
Knowledge of: Texas statutes; federal, state and local legislative processes; principles and methods of managing organizational change, and organizational development;
generally accepted policies, practices and procedures in public sector administration and operations, including budgetary development and control practices, human resource
management, planning, program development; thorough knowledge of the theories, concepts and practices of organizational development, implementing organizational
effectiveness and leadership development programs; statistical methods and analysis; survey design, and staff development principles and practices; personnel policies,
procedures and guidelines; court structure; modern technologies; standard business computer applications; technical report writing, and diplomatic relations.; principles and practices of grants management; financial system applications; principles and
practices of governmental accounting. Skills/Ability to: interpret quantitative and qualitative information dealing with complex abstract and concrete variables to identify, analyze, and solve practical management problems of considerable difficulty; relate to
people well by building professional relationships and must know how to handle difficult situations; establish and maintain effective working relationships with staff, managers, administrators, officials and the public; communicate effectively, both orally
and in writing, with a diverse population; persuade and influence behavior changes; negotiate and mediate resolutions to problems within and across department lines to improve organizational effectiveness; maintain confidentiality and exercise discretion;
research, collect, and interpret data; provide feedback, question processes; visualize creatively and to effectively translate technical information into visual media; continue
their education and training; keep on learning new management styles and acquire advance communication skills to be used in critical situations; continue acquiring trainings on how to maintain quality management in the organization; be dynamic in
terms of management; be innovative in solving problems and in handling tasks and responsibilities; lead and apply organizational and change theories; have excellent online facilitation, public speaking, interpersonal, and communication skills; develop
rules, policies and guidelines; plan, design, implement, and evaluate training programs; prepare executive level reports and correspondence; learn principles and practices of
materials and service needs; develop clear, concise oral and written communication and prepare and present reports and recommendations to department management; safely
operate and care for assigned county owned equipment; have strong organizational skills, with exceptional attention to detail; work under tight deadlines as part of a team; have internal and external negotiation skills and ability to influence; quickly understand
business objectives; identify related issues ;facilitate a risk/cost benefit analysis; be self starting, self-managing, possess execution-oriented capabilities; manage a broad set of responsibilities with minimal support; thrive and drive decision-making in a dynamic
environment where change is a constant; optimize plans and execution with urgency; demonstrate a proven track record in achieving results; be proficient with Microsoft Office.
Each and every county position requires the following professional skills and abilities as key and necessary elements of performance; financial and performance data analysis, strategic planning, etc.; quickly grasp diverse concepts and analyze efficiency in
operations; processes mapping for efficiencies; Interpret federal, state and local laws and regulations prepare specifications and contract for a large diversity of items; analyze and make sound recommendations;
• Demonstrate regular and reliable attendance;
• Work well with others and participate fully in a team-oriented environment;
• Interface with other employees and customers in a courteous and respectful manner;
• Maintain strict confidentiality;
• Project positive support of their department and all county organizations at all times; and,
• Maintain and enhance the County’s commitment to customer service excellence