Fleet Services Coordinator

Requirements
MOS Codes: 88N (Army), 2168 (Navy)

Education and Experience: A High School diploma, GED or higher and three (3) years of experience in automotive service writing or automotive maintenance or repair.

Licenses and Certificates: Texas Class “C” Driver’s License or equivalent from another state. Some positions may require a Texas Class “B” Commercial Driver’s License or equivalent from another state.

Special Requirements: Positions requiring a CDL or positions of a safety sensitive nature are subject to drug and alcohol testing in accordance with federal regulations.

General Purpose
Under general supervision, perform administrative duties in scheduling and coordinating fleet maintenance and repair, acquisition, property control, insurance and replacement.

Typical Duties
Monitor and expedite fleet maintenance and repair process. Involves: Compile and review data from all maintenance facilities including City fleet maintenance and contractual facilities and prepare reports. Review all problem repairs, complaints and unsatisfactory work and take corrective action. Ensure that overcharges and duplicate work orders are reported to appropriate maintenance facility. Monitor maintenance and operating costs and spending on vendor accounts and initiate adjustments and corrections of charges to maintenance accounts. Identify possible vendors to provide specialized equipment, accessories or repair work. Initiate purchase order in accordance with established procurement procedures and inspect completed work for quality. Receive, review and log accident reports. Coordinate damage repair estimates and repairs with insurance claim adjusters as appropriate.

Ensure all vehicles and equipment meet safety and maintenance standards. Involves: Coordinate and schedule preventative maintenance and repair for department vehicles. Inspect and report all unsafe working conditions of vehicles and equipment. Inspect completed work to assure compliance with established standards. Prepare and maintain document logs of work done on unit vehicles and equipment. Complete daily inventory inspection of fleet to insure vehicles are in good condition to be used by crews for the day. Monitor that pre and post operations inspections are performed by operators to their assigned vehicle. Ensure unit vehicles and equipment are kept clean, serviceable and fumigate as needed. Perform random vehicle inspections to all vehicles and equipment used by the department.

Oversee and participate in fleet acquisition, procurement and disposal activities. Involves: Arrange towing, inspection and repair estimates for vehicles acquired by forfeiture or abandonment. Determine vehicle condition and recommend vehicle reconditioning or disposal. Coordinate rental vehicle exchange and check condition of vehicle at time of issue and upon return. Analyze and research proposed equipment replacement needs, prepare specifications and requisitions for equipment replacement and review with key personnel. Establish staging area to turn-in vehicles, inspect and determine vehicle condition and recommend vehicle reconditioning or disposal. Coordinate reconditioning process for vehicles to be retained. Complete required paperwork to dispose of vehicle, remove license plates and/or registration stickers, arrange for removal of accessories, specialized equipment or striping and decals.

Supervise assigned personnel. Involves: Assign, schedule and monitor work. Appraise employee performance. Train new employees. Interview applicants. Recommend hiring, discipline, termination, merit pay or other employee status changes subject to management approval. Enforce personnel rules and regulations, and work behavior standards firmly and impartially. Track attendance and approve/disapprove leave requests.

Interact with vendors, insurance adjusters, other departments, supervisors and employees. Involves: Provide accurate information to inquiries and respond to complaints. Communicate with supervisors about removing vehicles from service for maintenance. Perform duties of subordinates to ensure continuity of operations during absences.

General Information
For complete job specification, click here.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

Important Note: The required Supplemental Questions and answers are considered an examination component and will generate a score.

Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.

Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.