OA3 Records Management, Office Assistant 3 (OA3)

OA3 Records Management, Office Assistant 3 (OA3)
Recruitment #2024-10-7063
Full-time, Permanent, Represented position
Location: Natural Resources Building- Olympia, WA
Work Hours flexibility may be available and considered
Relocation Compensation may be available and considered
Salary: $3,028.00 – $3,999.00 Monthly

Want to join something GREAT and make a difference?
The Department of Natural Resources (DNR) has an exciting opportunity within our Engineering Division, Title and Records Office team. Want to join an amazing agency and play a key role in maintaining the Department of Natural Resources’ land records? The Title and Records Office is the repository for documentation and information created and received by the Agency concerning Upland and Aquatic Land Ownership, management, and use, as well as, the Board of Natural Resources Meeting Minutes and Board Resolutions, the Commissioner of Public Lands Commissioner’s Orders, and all the agency’s Service Contracts. This position would serve all the Department of Natural Resources Divisions, Programs, Regions, and Districts by creating, indexing, and maintaining electronic images and data from digital and hard-copy documents, for a real estate portfolio consisting of approximately 6 million acres of upland and aquatic land, owned and managed by the Department of Natural Resources.

Duties
Responsibilities:

Digitizing Documents by Scanning and Indexing using ApplicationXtender, an enterprise-level records management software application, and Kofax VRS, a document image manipulation software application.
Filing and Pulling Hardcopy Documents and File Folders.
Maintaining Complex Electronic and Manual Filing Systems.
Purchasing and Procuring Office Supplies and Equipment and creating and submitting supporting purchase documentation including credit card account reconciliation and approval processing.

Qualifications
Required Qualifications:

High School Diploma or GED.
Two years of clerical experience, in a professional office setting emphasizing delivering exceptional customer service.
Knowledge of, and experience in operating document scanning/imaging hardware and software systems.
Proficient keyboarding and software troubleshooting skills.
Proficiency in Microsoft Office Suite.
Strong Organizational skills.
Ability to recognize, organize, and prioritize daily tasks.
Strong attention to detail and accuracy.
Efficiently and effectively uses time, equipment, and resources.
Good interpersonal communication skills.
Flexibility to work on different assignments, day-to-day.
Follow accepted rules of the English language regarding spelling, grammar, word usage, sentence structure, document formatting, and pronunciation in all oral and written communications.
Commitment to providing superior customer service.
Takes initiative; acts decisively; adapts to a variety of situations; provides innovative solutions; models safety.
Utilizes critical thinking skills to research, analyze, and resolve issues, commits to action; manages risk.
Embraces and appreciates diversity; recognizes differences as opportunities to learn and grow by working together; establishes and maintains constructive relationships; models appropriate behaviors.
Demonstrates integrity, honesty, safety, and ethical behavior; accepts personal responsibility for meeting expectations.
Commitment to fostering and supporting an environment that honors diversity, equity, inclusion, and environmental justice practices.
Perform assigned duties in a manner consistent with applicable laws, regulations and public records retention and requests are followed.
DNR Core Competencies:
Personal Accountability
Value Others
Compassionate Communication
Inspire Others
Commitment to Excellence

Special Requirements and Conditions of Employment:
Working Setting: Office setting with cubicles in an open space environment. Records Vault with high-density, mobile assist, stacked filing system.
Travel Requirements: Infrequently, typically less than 6 times per calendar year, possible travel would arise from attending off-site training courses or presenting off-site training and outreach courses relative to the Title & Records Office.

Desired Qualifications:
Two years experience in operating both standard format and wide format scanning equipment.
Two years performing electronic indexing of digitized documents and data.
Experience with ApplicationXtender, Kofax Capture, VRS, or other similar Enterprise Content Management (ECM) software programs.
Knowledge and experience in real estate law, real estate brokerage, real property ownership conveyance, real property leasing or management, land use regulation or management, right-of-way easements, etc.

Don’t let doubts stop you from applying for this position – If you have any questions about the required qualifications or how your past experience relates to them, please contact us at DNRrecruiting@dnr.wa.gov. A note to potential candidates: Studies have shown that women, trans, non-binary, Black, Indigenous, and people of color (BIPOC) are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. We value diversity and inclusion in our organization, and we are looking for the best person for the job. Don’t hesitate to apply!

Supplemental Information
Application Requirements:

Apply online: at www.careers.wa.gov (Click on the APPLY button above).
Letter of interest: describing your specific qualifications to the position and position required, desired, and special requirements.
Resume: that details your experience and qualifications.
References: at least three professional references with current telephone numbers– you may attach a document, use the References text field in the online application, or include it with your resume.
Important: Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
Complete all supplemental questions.
Candidates who move forward in the recruitment process may be contacted via email at info@governmentjobs.com with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

Questions? Please contact Nicole Martin at Nicole.Martin@dnr.wa.gov / (360) 867-8152 or e-mail us at DNRrecruiting@dnr.wa.gov.

Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 522-2500 or email DNRrecruiting@dnr.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

About the Department of Natural Resources (DNR).
At DNR we approach our work through the lens of making Washington a better place environmentally and are dedicated to serving Washington’s lands and communities through diversity, equity, and inclusion.

Our Vision – Our actions ensure a future where Washington’s lands, waters, and communities thrive.
Our Mission – Manage, sustain, and protect the health and productivity of Washington’s lands and waters to meet the needs of present and future generations.
Our Core Values:
Safety and Well-Being —Our top priority is the safety of the public and our employees.
Public Service —We value and respect the public we serve, and we value and respect the people of the Department of Natural Resources who step up to serve.
Innovation and Creative Problem-Solving — We solve our state’s most pressing challenges through innovative thinking, dedication, and bold and creative vision.
Leadership and Teamwork —We are committed to building leaders at all levels and building teams for success.

DNR provides excellent benefits, a few of which include:
Commitment to organizational health and wellness
Work/life balance
DNR Employee Resource Groups (Diversity, Equity and Inclusion Council, Women’s Employee Resource Group, Veterans Employee Resource Group, etc.)
Statewide Employee Business Resource Groups, visit here to learn more
Leadership that empowers and supports employees
Professional development opportunities
Educational and career development aid
Public Service Loan Forgiveness Eligibility
Opportunities to participate in wildland fire suppression assignments
A comprehensive benefits package that includes employer contributions toward health insurance, paid holidays, retirement plans, sick leave, and vacation days. Visit http://careers.wa.gov/benefits.html for more information.

Additional Information:
This recruitment may be extended and may also be used to fill future similar vacancies for up to sixty (60) days.

DNR does not use the E-Verify system. For more information, please visit www.uscis.gov.

Veterans wishing to claim Veteran’s preference please attach a copy of your DD-214, NGB-22, or other verification of military service. Please black out your social security number prior to attaching it. We thank you and are grateful for your service!

Equal Opportunity Employer: The Washington State Department of Natural Resources is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Once you submit your online application, you can check your status by logging into your account. If you experience technical difficulties creating, accessing or completing your application call NEOGOV toll-free at (855) 524-5627 or email CareersHelp@des.wa.gov.

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