SHERIFF’S OFFICE – SUPPLY SERVICES SPECIALIST, INTERMEDIATE

Minimum Qualifications
Acceptable Experience and Education
High school diploma or GED and five (5) years of experience in inventory control or related field;

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

Certificates and Licenses Required
Must have or obtain by date of hire a valid driver’s license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.

Typical Duties
Essential Duties
In the absence of senior, plans, directs, and coordinates, through subordinate-level staff, the department work plan;

Assists with a variety of planning projects in assigned area;

Trains on processes;

Performs work for inventory and re-ordering of all supplies as needed in support of the divisions operations;

Works closely with the department staff in support of the departments supply needs;

Performs requisitions and other administrative duties;

Work is closely reviewed for accuracy, completeness, for adherence and compliance to purchasing/ procurement rules;

Receives daily instructions and priorities set forth by management on all open jobs, due in and new parts requisitions;

Keep records of all work orders and maintains office administrative files;

Uses inventory control systems and other technologies to requisition repair part, materials, department supplies, office supplies, safety equipment and other items in support of the Department;

Receives materials, equipment and hardware;

Ensures correctness of quantity and quality and maintains records of stock received;

Disperses and delivers supplies, materials, and equipment from the stock room;

Keeps records of stock issued and returned;

Maintains the orderliness of the stockroom; places stock in proper bins and racks;

Takes inventories of all items in stock and maintains optimum inventory levels to insure timely deliveries to meet departmental requirements;

Recommends layouts for maximum use and operation of warehouse or storage space;

Operates materials handling equipment; ensures that items are properly and safely stored;

Processes requisitions, researches products, clarifies specifications, and generates requisition (RQ) purchase orders (PO);

Contacts several vendors to inquire about cost and availability of commodities;

Evaluates function and quality of materials purchased;

Inventories and issues frequently used supplies and materials for the department;

Insures there is an adequate inventory of frequently used supplies and materials;

Maintains records and files, to include services requisitions (RQ) and purchase orders (PO);

Checks and disposes of surplus, obsolete equipment or materials upon approval of director or designee;

Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;

Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and

Creates a high quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.

Job Summary
Summary of Position
The Supply Services Specialist, Intermediate under general supervision performs complex clerical and warehouse work coordinating all commodities and equipment movement and storage; performs procurement work placing and expediting orders for diversified goods; and performs related work as required. This designation is distinguished from the Supply Services Specialist classification by greater work complexity, and broader work activities.

Additional Information
Other Important Duties*
Performs other job related duties, within reason and capabilities as directed.

Maintains a safe and healthy work place environment.

Frequent driving throughout the county;

As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.

Organizational Relationships
Reports to: Manager or Department Head

Directs: May provide lead work in the absence of senior

Other: Has contact with other County employees, vendors, Public Works Personnel, Fleet personnel,